Vice President, Events New Remote (within the Washington D.C. Metropolitan area)

Company: Tbwa Chiat/Day Inc
Location: Washington
Posted on: November 8, 2024

Job Description:

Remote (within the Washington D.C. Metropolitan area)Job Title: Vice President, EventsDepartment: External AffairsLocation: Remote (within the Washington D.C. Metropolitan area)Reports to: Executive Vice President, Communications and Brand MarketingClassification: ExemptPosition Type: Full-Time EmployeePay Band: $125,184 - 187,776
Blue Star Families is a growing non-profit (Military Service Organization (MSO)) with a history of delivering innovative solutions. We're the team that senior DoD leaders seek out when they want ground truth on issues facing our military families. Our team members are motivated individuals that help each other do remarkable things for military families to bridge the civilian-military divide every day. We deliver first-class solutions that transform the military experience for military family members. We operate in an agile arena where great minds come together to make life better for military members and their families. We focus on data-driven insights while understanding the value of spirited storytelling. And we do all this in a highly flexible, virtual environment with great benefits! Our diverse and inclusive environment fosters a sense of belonging among our team resulting in innovative and creative decision-making.
Are you ready to make a difference for the families of those who serve our great nation? We are the ideal match for the innovator, the out-of-the-box, strategic thinker who understands the value of social impact.General DescriptionThe Vice President, Events is responsible for the strategic oversight, planning, and execution of Blue Star Families' national portfolio of large-scale, high-profile and regional events. This role ensures that both in-person and virtual events align with the organization's mission to support military families, while fostering engagement with key stakeholders, including military leaders, government officials, corporate partners, and the broader community. The Vice President develops transformative event strategies, manages budgets, and creates processes and procedures to support event execution organization-wide. This role collaborates across departments to shape strategic decisions that drive the events team and national event planning while maintaining and nurturing relationships with critical partners to elevate the organization's outreach and impact. Ideal candidate has an active, Washington, DC-based network of senior military and government officials/staff, community leaders, corporate/individual donors, and top tier venue managers.Key Job Functions

• Develops and leads the event experience, strategy, planning, coordination, and execution of high-profile national events, including guest lists and invitations,, ensuring each event is flawlessly executed from concept to completion.
• Builds and maintains strategic partnerships and engagement with top-tier event partners and stakeholders, capturing their vision and managing expectations to deliver unforgettable experiences.
• Guides the strategic development of innovative digital and print materials that highlight Blue Star Families' mission and values, delivering memorable event experiences.
• Manages and motivates the Events Team, ensuring their work aligns with the organization's mission and fostering the development of new, creative ideas.
• Manages the planning and execution of special guest/VIP invitations, including overseeing ethics and security protocols.
• Collaborates within the EVP, Communications and Brand Marketing to shape the strategic vision of events, manage vendors, and track all budgetary and expense needs to ensure seamless execution.
• Oversees procurement of donated goods and services (e.g., food, gifts in kind, photography) for events, working closely with Brand Partnership and Development teams to enhance event offerings.
• Identifies and evaluates opportunities for new collaborations, developing strategic proposals for senior leadership to review and explore.
• Anticipates and resolves operational challenges associated with event planning and execution, working closely with senior leadership to develop strategic solutions that enhance the event experience.
• Oversees the development of comprehensive invitation lists, collaborating across departments to ensure key individuals are engaged in strategic events.
• Partners with the Development department to identify opportunities for strategic donor engagement and stewardship through high-impact events.
• Provides input into the strategic development of the event registration process, including attendee experience, website content, registration, social media engagement, and email marketing.
• Develops and manages project and budget management processes to ensure the efficient and strategic execution of all event plans.
• Prepares post-event and budget reports, providing insights and strategic recommendations to the leadership team to continually enhance event strategy.
• Coordinates with the Technology team to track event analytics and metrics, using data to drive strategic improvements for future events.
• Oversees contract negotiations with outside vendors and contractors to secure high-quality services for events.
• Provides strategic guidance for high-profile Chapter-based events and Brand Partnership events to ensure consistent, high-caliber event experiences across the organization.
• Performs other duties as assigned.Required Experience, Skills & Background
  • Bachelor's degree in a related field, or commensurate experience
  • 10+ years experience coordinating and managing large-scale in-person events in the Washington DC area, ranging in size up to 500+ attendees
  • 5+ years experience managing an events team
  • Experience coordinating and managing virtual events, including webinars, town halls, etc.
  • Ability to quickly and effectively gather information, and organize information for effective presentation in publications and other media
  • Ability to produce high-quality work on deadline; comfortable managing multiple projects, priorities, and deadlines in a fast-paced environment
  • Flexibility with work schedule in support of deadlines and events
  • Commitment to the highest standards of professionalism
  • Out of town, overnight travel required
  • May be required to work nights, weekends, and holidays as necessary to carry out key job functions
  • Ability to lift and carry supplies and equipment up to 50 lbs.Desired Experience, Skills & Background
    • Experience with membership-driven organizationsFamiliarity with the military community
    • Experience leading high-profile event production for top government, military, and corporate leadersMore About Blue Star Families
      Blue Star Families empowers military and Veteran families to thrive by connecting them with their civilian neighbors - both people and organizations - to create strong communities of mutual support. We believe we're all stronger when we take care of one another.
      Our groundbreaking research is raising the nation's awareness of the unique challenges of military family life. With the help of neighbors across the country, Blue Star Families is overcoming the isolation and alienation of frequent moves, deployments, and reduced support from the government. Our innovative programs are solving specific challenges for military families, including fighting economic insecurity with resources that foster spouse career development, creating family strength with rich family programming, and providing critical peer support for caregivers, whose numbers are only increasing.
      Blue Star Families is a registered 501(c)(3) nonprofit organization.
      EEO Policy
      Blue Star Families is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.
      Why Blue Star Families?
      Virtual/remote nonprofit organization that moves with you (position specific)
      Career growth opportunities
      Excellent benefits (403(b) with matching, Flexible Spending, Life Insurance, Short-Term Disability, Communications Allowance, and more)
      Permanent Change of Station (PCS) Leave for Active Duty Military Spouses
      On-the-job professional development training
      Front-line opportunity to positively impact the military experience
      Competitive salaries
      Workplace flexibilityApply for this job*indicates a required field First Name * Last Name * Email * Phone * Resume/CV * Enter manually Accepted file types: pdf, doc, docx, txt, rtf Enter manually Accepted file types: pdf, doc, docx, txt, rtf LinkedIn Profile Website Do you currently reside in (or are you relocating to) the Washington DC metro area? * Select... How many years of experience do you have coordinating and managing in-person events in the Washington DC metro area? * Select... How many years of experience do you have managing a team of employees? * Select... Briefly describe your experience planning and managing high profile events in the Washington DC area. * What is the highest level of education you have completed? * Select... Do you have familiarity with the military community? * Select... Have you previously worked for, or volunteered with Blue Star Families? * Select... Are you authorized to work in the U.S.? * Select...
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Keywords: Tbwa Chiat/Day Inc, Lancaster , Vice President, Events New Remote (within the Washington D.C. Metropolitan area), Executive , Washington, Pennsylvania