Senior Constituent Records Coordinator
Company: The George Washington University
Location: Washington
Posted on: October 20, 2024
Job Description:
Job OverviewThe George Washington University Development and
Alumni Relations (DAR) Division is seeking a Senior Constituent
Records Coordinator. DAR is responsible for leading the
university's alumni and fundraising efforts and promotes a culture
of philanthropy throughout the university community, including
alumni, students, parents, faculty, staff, corporations and
foundations, patients, and other friends. Our goal is to advance
GW's mission of excellence in education, research, scholarship, and
patient care.The Senior Constituent Records Coordinator has primary
responsibility for processing complex gift and biographical records
into the DAR database (Ellucian Advance), ensuring timely and
accurate data updates to support Advancement operations and donor
engagement. This senior role requires a high level of expertise in
managing both gift and biographical records and involves the
following key duties:Gift Processing
- Reviews and processes gifts from the university's online giving
platform, handling adjustments, refunds, and transfers.
- Manages complex gift transactions, including in-kind, planned
gifts, securities, and payroll deductions.
- Collaborates with the Assistant Director, Gift Processing and
the Finance Division to set up new funds, balance daily gifts, and
provide audit documentation.Records and Database Management
- Conducts accurate and timely updates to donor biographical
information.
- Ensures database integrity in creating new records, updating
existing records, tracking events, and integrating data from other
platforms.
- Identifies and resolves data discrepancies, enhancing data
integrity by standardizing fields (e.g., salutations,
addresses).Advancement and Donor Relations Services
- Responds to data inquiries from colleagues by researching donor
records, resolving errors (e.g., declined payments, incomplete
information) and clarifying donor intent.
- Applies analytical skills and judgment in handling donor
interactions, tribute gifts, and regulatory compliance (IRS, HIPAA,
FERPA).Advancement Infrastructure
- Leads and participates in database projects, ensuring the
maintenance of key modules.
- Identifies process inefficiencies, recommends corrective
actions, improves automated services, and safeguards sensitive
data.
- Liaises with vendors (e.g., wealth screening, data appends,
online giving) to optimize resource use and manage budgets.
- Assists with testing new systems, implementing enhancements,
and revising policies.Performs other related duties as assigned.
The omission of specific duties does not preclude the supervisor
from assigning duties that are logically related to the
position.Minimum QualificationsQualified candidates will hold a
Bachelor's degree in an appropriate area of specialization plus 1
year of relevant professional experience, or a Master's degree or
higher in a relevant area of study. Degree must be conferred by the
start date of the position. Degree requirements may be substituted
with an equivalent combination of education, training, and
experience.Preferred Qualifications
- Understanding of SQL with skills to run data queries and
integrity checks is desired.
- Interest in data governance, data quality, process improvement,
and data integrity processes to improve the quality of Gift and
Biographical data.Job DetailsCampus Location: Foggy Bottom,
Washington, D.C.College/School/Department: Development & Alumni
RelationsFull-Time/Part-Time: Full-TimeHours Per Week: 40Work
Schedule: Monday-Friday, 9am-5pmWill this job require the employee
to work on site? YesEmployee Onsite Status: HybridRequired
Background CheckCriminal History Screening,
Education/Degree/Certifications Verification, Social Security
Number Trace, and Sex Offender Registry Search.EEO StatementThe
university is an Equal Employment Opportunity/Affirmative Action
employer that does not unlawfully discriminate in any of its
programs or activities on the basis of race, color, religion, sex,
national origin, age, disability, veteran status, sexual
orientation, gender identity or expression, or on any other basis
prohibited by applicable law.
#J-18808-Ljbffr
Keywords: The George Washington University, Lancaster , Senior Constituent Records Coordinator, Accounting, Auditing , Washington, Pennsylvania
Didn't find what you're looking for? Search again!
Loading more jobs...